If you’re a landlord in the UK, ensuring the safety of your tenants is not just a moral obligation – it’s a legal one. One of the key responsibilities is making sure that all gas appliances, fittings, and flues in your rental properties are safe and well-maintained.
To demonstrate this, you’ll need a Gas Safety Certificate, also known as a CP12. In this guide, we’ll explain what a Gas Safety Certificate is, how often you need to get one, who can issue it, and answer some common questions landlords often ask.
What is a Gas Safety Certificate?
A Gas Safety Certificate is an official document issued by a Gas Safe registered engineer after inspecting the gas appliances and fittings in a property. The inspection ensures that gas installations such as boilers, cookers, and heaters are safe to use and comply with UK safety standards.
The certificate will include:
- A description and location of each appliance or flue checked
- The name, registration number, and signature of the engineer
- The date of the check
- The property address
- Any safety issues identified
- Details of any remedial work required or completed
- Confirmation that the appliances are safe for continued use
How often do landlords need a Gas Safety Certificate?
By law, landlords must:
- Arrange an annual gas safety check for each rental property with gas appliances
- Ensure the check is completed every 12 months
- Provide a copy of the certificate to existing tenants within 28 days of the check
- Give new tenants a copy before they move in
- Keep a record of gas safety checks for at least two years
If your property is newly built or refurbished and includes new gas appliances, a gas safety check is still required before letting it out.
Failing to comply with these regulations can result in hefty fines or even criminal prosecution, so it’s essential to stay on top of these checks.
Who can issue a Gas Safety Certificate?
Only a Gas Safe registered engineer can legally carry out a gas safety check and issue a certificate. The Gas Safe Register is the official list of qualified gas engineers in the UK.
Always ask to see your engineer’s Gas Safe ID card before allowing them to carry out work in your property. Each ID card shows the types of gas work the engineer is qualified to perform, so it’s worth checking that they’re authorised for domestic inspections.
FAQs: Gas safety certificates for landlords
Q: What happens during a gas safety check?
A: The engineer will inspect all gas appliances, pipework, vents, and flues to ensure they are safe and functioning correctly. They may also test for leaks and check the gas pressure.
Q: What if my tenant has their own gas appliance?
A: Landlords are not responsible for gas appliances owned by tenants. However, you are responsible for the pipework and flues connected to those appliances.
Q: How much does a Gas Safety Certificate cost?
A: The cost of a Gas Safety Certificate can vary depending on your location and the number of gas appliances in the property. If you have more than one appliance – such as a boiler and a gas fire – the price is likely to be higher. It’s worth getting a few quotes from local engineers.
Q: Do I need a certificate for every gas appliance?
A: No, the certificate covers the entire property, but each appliance must be checked and listed on the document.
Q: What if I don’t have any gas appliances in the property?
A: If there’s no gas at the property or all supply pipes have been capped off, typically you don’t need a Gas Safety Certificate. However, if there is an active gas supply, a check is still required – even if only the meter is connected.
Q: Can I combine the gas safety check with a boiler service?
A: Yes, and many landlords choose to do so. A combined service can save time and money, and it ensures the boiler is both safe and running efficiently.
Q: What if my tenant refuses access for the check?
A: You must show that you’ve taken all reasonable steps to comply with the law, such as keeping written records of letters, emails, and appointment requests. It’s advisable to include access terms in your tenancy agreement.
Remember …
Gas Safety Certificates are a legal requirement for landlords and an essential part of keeping tenants safe. Annual checks, carried out by a registered engineer, not only help you comply with regulations but also give you peace of mind that your property is gas-safe.
Staying organised with your certification schedule, using a qualified engineer, and understanding your obligations under UK law will help protect your tenants – and your investment.
Further reading: Landlords guide to heath & safety
Disclaimer:
This article is for general information purposes only and does not constitute legal or professional advice. While every effort has been made to ensure the content is accurate and up to date at the time of writing, laws and regulations may change. Landlords are advised to consult the Gas Safe Register or a qualified professional for guidance specific to their circumstances. The author and publisher accept no responsibility for any loss, damage, or inconvenience caused as a result of reliance on the information provided.
